GCA: Compensation and Work Assignments

Classified employees shall be paid according to pay rates established by the board. Payment shall be made at the established pay date following the end of each pay period.

Work Assignments

Subject to board approval, the superintendent shall develop time schedules for all classified employees. Work assignments for classified employees shall be made by the superintendent.

Attendance Required

Regular attendance is required of all employees subject to leave provisions in district policy, employee handbooks or other documents approved by the board. Excessive absences or tardiness, unauthorized leave or unexcused absences may result in disciplinary action including termination of employment.

Work Week

For the purposes of Fair Labor Standards Act (FLSA) compliance, the work week will be 12 a.m. Sunday until 11:59 p.m. Saturday.

Classification of Employees

For purposes of compliance with the Fair Labor Standards Act (FLSA), the superintendent shall ensure that all job positions are classified as exempt or non-exempt and that employees are made aware of such classifications.

Overtime

No non-exempt employee shall work more than 40 hours per week without the prior written permission of the appropriate supervisor. Principals and supervisors shall monitor employees' work to ensure that the overtime provisions of this policy and the Fair Labor Standards Act are followed. All employees shall be compensated for overtime worked, at a rate of one and a half times their normal rate of pay for any hours worked over 40 hours in a work week.

Non-exempt employees whose work week is less than 40 hours will be paid at the regular rate of pay for time worked up to 40 hours. Overtime pay will be provided only if an employee works more than 40 hours in a work week.

Compensation for Out-of-Town/Overnight Trips

When classified personnel are required to be out of town on district business, they shall be compensated in the following manner:

Regular or overtime pay as appropriate for the time away from Topeka MINUS:

1. Eight hours for sleep when overnight;
2. Reasonable time for meals (normally one hour per meal); and
3. Time used exclusively for pleasure or personal business.

Deferred Salary Payments for Less-than 12-month Classified Employees

This program is not available for new employees. Any employee currently receiving deferred salary payments that changes positions, or adds additional positions, will no longer be eligible for deferred salary payments. This policy applies to any regular classified staff member, as defined per state statute, who is qualified for KPERS. (Regularly works at least 3.5 hours per day, or 17.5 hours per week.) No lump-sum payment is permitted, except for resignation or termination, or extraordinary circumstances. Any overtime payment, or wage earned separately from regular wages, shall be paid in the first pay period after the overtime duty was performed or the separate wage was earned. Employees with deferred pay will have their final three checks (June, July, August) adjusted for any hours not worked, as specified on their job classification work calendar. A copy of this policy shall be given to each classified staff member each year.

Double the hourly rate of pay shall be paid to any employee who is called to work an observed holiday or Sunday.

All regular full-time classified employees are eligible for holiday pay as noted in the Classified Employee Handbook.